Job Title: Temp Front Desk CoordinatorASAP start, Fast-Paced & Dynamic Downtown Architecture Firm 2797-STemp
State/Area:British Columbia
Regional AreaVancouver
Primary BackgroundFront Desk Coordinator - Administrative
Secondary Background
Job Number:JN -082017-1173
Temp Front Desk CoordinatorASAP start, Fast-Paced & Dynamic Downtown Architecture Firm
This is an amazing opportunity to join an organization that lives and breathes creativity, engagement and excellence. You will have the opportunity to take ownership of this role and develop a detailed knowledge of office coordination. Our client values service, integrity, teamwork and innovation. As the first point of contact, the successful candidate will be warm and outgoing; a people pleaser who is always striving to go above and beyond. They will also be polished and professional in their presentation and have excellent communication skills. A background in hospitality is an asset - willingness and flexibility a must! This is a temporary opportunity with the possibility for permanency for the right candidate.
Job Description
- Greet all visitors to the office in a welcoming and professional manner
- Managing all incoming calls and emails providing assistance to candidates and clients where possible, remaining professional and courteous at all times
- E-mail management; flag and print all relevant emails each morning and throughout the day, reply to general enquiries
- Ensure all correspondence is recorded, and is escalated in an efficient manner when required
- Database management; add new and update existing contacts using one or more databases, eliminating and managing duplicate contacts, uploading relevant information/activities to contact record, ensuring appropriate people are added to project lists
- Arrange and receive couriers
- Order supplies and maintain office machines: machines stocked, advise the relevant people when short supplies, inventory knowledge – conduct regular counts
- Schedule and confirm appointments as requested/required
- Coordinate and prepare presentations, letters and correspondence, and client packages as required
- Organize and maintain all office filing systems
- Administrative duties to assist the team as needed
Qualifications
- Minimum two years’ experience in hospitality and/or general office administration
- Highly developed communication skills; must be empathetic to the needs of clientele
- Highly intelligent, organized and be able to handle a large work load effectively and efficiently
- Must have excellent customer service skills and a solutions oriented approach
- Excellent written and verbal communication skills
- Highly motivated and take pride in a job well done
- Excellent working knowledge of(Word, Excel & Outlook)
- Experience in PowerPoint, Adobe, Publisher and Act an asset but not required
- Accuracy and efficiency a must
- High level organization and follow up skills
- Ability to take direction and follow through
- A team player with a proactive, can do attitude
- Ability to take ownership of special projects and tasks with little supervision
- Post-Secondary degree/ diploma is an asset
Job Title:Temporary opportunities,immediate interviews available! 1930–Stemp
State/Area:British Columbia
Regional AreaVancouver
Primary Background
Secondary Background
Job Number:JN -092014-150
Looking to start work ASAP? Temporary opportunities, immediate interviews available!
A number of our clients based in downtown Vancouver are looking to hire temporary and temp to perm employees right now!
Positions available in Administration, Reception, Executive Support, Accounting and entry level office work!
Ideally you will have some previous office experience, be proficient in Microsoft Office, and be available to start work right away! You must be reliable, easy to get hold of and flexible!
Job Title:Administrative Assistant
State/Area:British Columbia
Regional AreaVancouver
Primary BackgroundAdministrative Assistant - Administrative
Secondary Background
Job Number:JN -072017-1164
Administrative Assistant, great opportunity for new University Grad
Our client is looking for an intelligent, capable and mature Administrative Assistant to join their team. This is a fantastic opportunity to work with a close-knit team and gain invaluable experience that will allow you to grow and develop your already established administrative knowledge. If you are looking for an organization that really invests in its people and is making a difference in BC this may be the opportunity for you.
Working from their Vancouver office with knowledge of greater BC, the ideal candidate will be warm individual who is eager and willing to assist in the day to day running of this small office. The ability to manage all interactions with necessary discretion and sensitivity is a desired trait of the ideal candidate.
Reporting to the Executive Manager and Specified Projects Manager, the Administrative Assistant is responsible for providing front line communication and information to stakeholders and providing clerical and administrative support. You are professional, easy going, have an exceptional attention to detail, the ability to juggle a number of balls at once and can learn quickly without instruction.
Key Responsibilities & Duties:
- Answering and redirecting calls coming into switchboard, managing queries and escalating where necessary
- Monitoring and replying to all incoming emails
- Responsible for the day to day running of the office
- Scheduling meetings including, ordering catering, and maintaining the on-line schedule
- Maintaining all office and kitchen supplies and liaising with vendors as required
- Responsible for the office petty cash box and monthly reporting
- Maintaining company’s contact lists and filing systems
- Developing, designing and maintaining Office Training Manual
- Formatting presentation materials and creating and maintaining document templates
- Maintains, and tracks accounts. Determines eligibility of reimbursement according to established policies and guidelines. Processes requisitions, invoices, journal vouchers and travel claims
- Organizing travel including, accommodation and registering for conferences and seminars
- Maintain the aesthetic of the office ensure all areas including the kitchen and meeting spaces are keep clean at all times
- Preparing agenda materials (photocopying, mailing, couriering, and emailing) relating to meetings and/or projects, for distribution to meeting participants and following up with Honoraria claim forms
- Conducting online research on various subjects at the request the Executive Manager
- Maintain and update information on the company website
- Attending offsite events, conferences, and seminars as required
- Providing support in the preparation and delivery of the courses, such as sending out course materials, and shipping of equipment
Skills & Qualifications:
- High school graduation supplemented by business and secretarial courses equivalent to up to one year of study with at least 2-5 years related experience
- Excellent communication, interpersonal, and organizational skills
- Knowledge of greater BC mandatory
- Superior attention to detail
- Ability to set-up and maintain electronic and paper files
- Proven ability to multitask, balance priorities, and meet deadlines
- Ability to work independently and as part of a team
- High level of computer literacy including intermediate level experience with Word, Outlook, PowerPoint, Excel, and Internet Explorer
- Basic knowledge of medical terminology an asset
- Ability and willingness to travel
Is this you?
Please apply online @ https://expertrecruiters.secure.force.com/ExpertRecruiters with your resume and cover letter to the attention of Sarah-Ann McCabe, Recruitment Manager, quoting reference #2782-S, if you have already met a member of our team and are interested in this role please call or email us asap.
Expert Recruiters locally established staffing and consulting firm with a national reach; established in 1999 by its Managing Director Darcia Bower, who has over 20 years’ experience helping clients and candidates reach their goals. Expert Recruiters takes great pride in providing a more personal, boutique style staffing and recruitment agency experience. From the moment you walk through the door, you’ll recognize that Expert Recruiters provides a warm and welcoming environment for both our candidates and our clients, with all of our applications treated with the strictest of confidence.
Job Title:Temporary Administrative Assistant - 2790-STemp
State/Area:British Columbia
Regional AreaVancouver
Primary BackgroundAdministrative Assistant - Administrative
Secondary Background
Job Number:JN -072017-1165
Temporary Administrative Assistant
Our client is a well-renowned Vancouver Organization and a leader in their field. They are looking for a polished and professional individual, who is extremely flexible and detail orientated with superior communicational skills and strong problem solving ability.
The Temporary Administrative Assistant will report to the head of the department and is responsible for providing administrative and clerical support to the Executive Director and wider team.
Key Responsibilities & Duties:
- Opening, sorting and recording incoming mail, identifying and highlighting high priority mail and logging outgoing mail
- Maintain and check department Inbox and Fax throughout the day; forward emails to appropriate individuals and deleting junk mail/faxes
- Filing and retrieving Executive Office correspondence for the department
- Proof reading documentation, as requested from the Executive Director, and others who may require assistance
- Answering phones as required, responding to routine enquiries or directing callers to the appropriate individual
- Setting up and maintaining databases for the Department
- Preparing cheque requisitions for approval and signature
- Maintaining and ordering office supplies for the department
- Set up meetings and ensuring catering is ordered
- Set up and maintain the files, opening, maintaining, and archiving as required
- Collates mailings as required
Skills & Qualifications
- Minimum of a High school qualification, supplemented by business and secretarial courses or equivalent of at least 3-5 years related experience
- MS Office suite, Outlook, Excel (high level), Word, and PowerPoint
- Outstanding attention to detail
- Highly organized and efficient
- Ability to set-up and maintain electronic and paper files
- Superior interpersonal, oral communication and relationship management skills
- Strong problem solving, critical thinking and diplomacy skills
- Adept at balancing major concurrent tasks and projects
- Must be flexible and adaptable
- Patient yet firm
- Ability to work independently and as a member of the team
Must be available to interview and start immediately
This is a temporary assignment with the possibility for longer term or permanency.
Is this you?
Please apply online @ https://expertrecruiters.secure.force.com/ExpertRecruiters with your resume and cover letter to the attention of Sarah-Ann McCabe, Recruitment Manager, quoting reference #2790-Stemp, if you have already met a member of our team and are interested in this role please call or email us asap.
Expert Recruiters locally established staffing and consulting firm with a national reach; established in 1999 by its Managing Director Darcia Bower, who has over 20 years’ experience helping clients and candidates reach their goals. Expert Recruiters takes great pride in providing a more personal, boutique style staffing and recruitment agency experience. From the moment you walk through the door, you’ll recognize that Expert Recruiters provides a warm and welcoming environment for both our candidates and our clients, with all of our applications treated with the strictest of confidence.
Job Title:Temporary Opportunities – Work that works with your schedule! 2662-STemp
State/Area:British Columbia
Regional AreaVancouver
Primary BackgroundClerical - Administrative
Secondary Background
Job Number:JN -042017-1050
Temporary Opportunities – Work that works with your schedule!
Are you looking for temporary work while you job hunt or to allow you flexibility in your work schedule? With opportunities in the Greater Vancouver Area we are always looking for fantastic candidates to be Temporary Ambassadors for Expert Recruiters. Short and long term opportunities available, day of assignments and ongoing roles!
The roles we require on an ongoing basis include Administration, Reception, Executive Support, Accounting and entry level office work! The duties include but are not limited to the following:
Reception:
- Answer incoming calls; transfer calls, answer questions, and provide assistance where possible
- Switchboard operation
- Greet and direct all visitors in a welcoming and professional manner
- Accept mail and arrange couriers
- Schedule coordination
- E-mail correspondence as required
- Maintenance of the contact database
- General clerical; photocopying, scanning, filing
- General housekeeping and upkeep of the reception area
Administration:
- Calendar management
- Meeting and travel arrangements
- Word processing and formatting
- Document and correspondence drafting and/or composure
- Minute taking and transcription
- Project support
- Data entry
- Meeting Coordination
- Booking travel arrangements
- Providing Administrative Support to a team or individual
Accounting:
- Accounting clerk
- Payroll clerk/administrator
- Junior/Intermediate Accountants
Ideally you will have some previous and related office experience, and be proficient in Microsoft Office. You are reliable, easy to get a hold of, and flexible.
Is this you?
Job Title:Temporary Receptionist – must be fluent in both English and Spanish - September 5th – September 13th
State/Area:British Columbia
Regional AreaVancouver
Primary BackgroundReceptionist - Administrative
Secondary Background
Job Number:JN -082017-1194
Temporary Receptionist – must be fluent in both English and Spanish - September 5th – September 13th
Are you fluent in both English and Spanish and looking for temporary work?
Our client is looking for a positive and engaging Receptionist to assist from September 5th – September 13th in their Downtown Offices.
The ideal candidate has a minimum 2 years experience in an administrative or reception role and has managed a multiline switchboard.
Skills:
- A positive attitude and professional demeanour both in person and on the phone
- Excellent verbal and written communication skills and demonstrated organizational skills with attention to detail required
- Organized - able to multi-task, plan and prioritize
- Effective communication skills both verbal and written
- Customer focus
- Able to work under pressure
- Able to take the initiative to complete tasks
Responsibilities:
- Answers and directs phone calls and takes messages as appropriate
- Answers and screens manager's telephone calls, and arranges conference calls
- Greets visitors and directs to appropriate person
- Reserves and prepares facilities for meetings and other events
- Researches and prepares special projects as assigned
- Prepares outgoing mail and correspondence, including courier shipments
- Orders and maintains supplies and arranges for equipment maintenance
- Keep the reception and common areas presentable and well maintained
- Translations from English to Spanish and vice versa
- Event arrangements
- Other duties as required
Please apply online @ https://expertrecruiters.secure.force.com/ExpertRecruiters with your resume and cover letter to the attention of Sarah-Ann McCabe, Recruitment Manager, quoting reference #2802-Stemp
All applications will be treated with the strictest of confidence.
Expert Recruiters Inc.
Expert Recruiters locally established staffing and consulting firm with a national reach; established in 1999 by its Managing Director Darcia Bower, who has over 20 years’ experience helping clients and candidates reach their goals. Expert Recruiters takes great pride in providing a more personal, boutique style staffing and recruitment agency experience. From the moment you walk through the door, you’ll recognize that Expert Recruiters provides a warm and welcoming environment for both our candidates and our clients, with all of our applications treated with the strictest of confidence.
Temporary Receptionist – must be fluent in both English and Spanish - September 5th – September 13th
Are you fluent in both English and Spanish and looking for temporary work?
Our client is looking for a positive and engaging Receptionist to assist from September 5th – September 13th in their Downtown Offices.
The ideal candidate has a minimum 2 years experience in an administrative or reception role and has managed a multiline switchboard.
Skills:
- A positive attitude and professional demeanour both in person and on the phone
- Excellent verbal and written communication skills and demonstrated organizational skills with attention to detail required
- Organized - able to multi-task, plan and prioritize
- Effective communication skills both verbal and written
- Customer focus
- Able to work under pressure
- Able to take the initiative to complete tasks
Responsibilities:
- Answers and directs phone calls and takes messages as appropriate
- Answers and screens manager's telephone calls, and arranges conference calls
- Greets visitors and directs to appropriate person
- Reserves and prepares facilities for meetings and other events
- Researches and prepares special projects as assigned
- Prepares outgoing mail and correspondence, including courier shipments
- Orders and maintains supplies and arranges for equipment maintenance
- Keep the reception and common areas presentable and well maintained
- Translations from English to Spanish and vice versa
- Event arrangements
- Other duties as required
Job Title:Receptionist - Boutique Firm Downtown Temp to Perm - ASAP Start 2800-STemp
State/Area:British Columbia
Regional AreaVancouver
Primary BackgroundReceptionist - Administrative
Secondary Background
Job Number:JN -032015-308
Receptionist - Boutique Firm Downtown
Temp to Perm - ASAP Start
Are you looking to make the transition from the service industry or a new University Grad, this is an amazing opportunity to join a boutique firm in Downtown Vancouver where you will work with a close-knit team of professionals. Our client values service, integrity, teamwork and innovation. As the first point of contact, the successful candidate will be warm and outgoing; a people pleaser who is always striving to go above and beyond. They will also be polished and professional in their presentation and have excellent communication skills. A background in hospitality is an asset - willingness and flexibility a must!
Job Description
- Greet all visitors to the office in a welcoming and professional manner
- Managing all incoming calls and emails providing assistance to candidates and clients where possible, remaining professional and courteous at all times
- E-mail management; flag and print all relevant emails each morning and throughout the day, reply to general enquiries
- Ensure all correspondence is recorded, and is escalated in an efficient manner when required
- Database management; add new and update existing contacts using one or more databases, eliminating and managing duplicate contacts, uploading relevant information/activities to contact record, ensuring appropriate people are added to project lists
- Arrange and receive couriers
- Schedule and confirm appointments as requested/required
- Organize and maintain all office filing systems
Qualifications
- Minimum two years’ experience in hospitality and/or general office administration
- Must have excellent customer service skills and a solutions oriented approach
- Excellent written and verbal communication skills
- Highly motivated and take pride in a job well done
- High level organization and follow up skills
- Ability to take direction and follow through
- A team player with a proactive, can do attitude
- Post-Secondary degree/ diploma is an asset
We will consider applicants who are on working visas.
Please note this is a temporary position with the potential to go permanent for the right candidate.
Job Title:Temporary Opportunities – Reception, Administration, Accounting 1844-Stemp
State/Area:British Columbia
Regional AreaVancouver
Primary BackgroundClerical - Administrative
Secondary Background
Job Number:JN -042014-31
Temporary Opportunities – Reception, Administration, Accounting
A number of our clients based in the Greater Vancouver Area are looking to hire temporary employees to support their daily operations. Short and long term opportunities available!
Duties could entail, but are not limited to the following:
Reception:
· Answer incoming calls; transfer calls, answer questions, and provide assistance where possible
- Switchboard operation
- Greet and direct all visitors in a welcoming and professional manner
- Accept mail and arrange couriers
- Schedule coordination
- E-mail correspondence as required
- Maintenance of the contact database
- General clerical; photocopying, scanning, filing
- General housekeeping and upkeep of the reception area
Administration:
- Calendar management
- Meeting and travel arrangements
- Word processing and formatting
- Document and correspondence drafting and/or composure
- Minute taking and transcription
- Project support
Accounting:
o Accounting clerk
o Payroll clerk/administrator
o Junior/Intermediate Accountants
Ideally you will have some previous and related office experience, and be proficient in Microsoft Office. You are reliable, easy to get a hold of, and flexible.
Must be available to start immediately
Job Title:Administrative Assistant & Front Desk Coordinator - Healthcare 2712-S
State/Area:British Columbia
Regional AreaVancouver
Primary BackgroundFront Desk Coordinator - Administrative
Secondary BackgroundAdministrative Assistant - Administrative
Job Number:JN -052017-1105
Administrative Assistant, Healthcare Sector
Our client is looking for an intelligent, capable and mature Administrative Assistant to join their team. Working from their Vancouver office with knowledge of greater BC, the ideal candidate will be warm individual who is eager and willing to assist in the day to day running of this small office. An understanding of the healthcare industry and terminology, along with possessing the ability to managing all interactions with necessary discretion and sensitivity is a desired trait of the ideal candidate.
Reporting to the Executive Manager and Specified Projects Manager, the Administrative Assistant is responsible for providing front line communication and information to stakeholders and providing clerical and administrative support. You are professional, easy going, have an exceptional attention to detail, the ability to juggle a number of balls at once and can learn quickly without instruction.
Key Responsibilities & Duties:
- Answering and redirecting calls coming into switchboard, managing queries and escalating where necessary
- Monitoring and replying to all incoming emails
- Responsible for the day to day running of the office
- Scheduling meetings including, ordering catering, and maintaining the on-line schedule
- Maintaining all office and kitchen supplies and liaising with vendors as required
- Responsible for the office petty cash box and monthly reporting
- Maintaining company’s contact lists and filing systems
- Developing, designing and maintaining Office Training Manual
- Formatting presentation materials and creating and maintaining document templates
- Maintains, and tracks accounts. Determines eligibility of reimbursement according to established policies and guidelines. Processes requisitions, invoices, journal vouchers and travel claims
- Organizing travel including, accommodation and registering for conferences and seminars
- Maintain the aesthetic of the office ensure all areas including the kitchen and meeting spaces are keep clean at all times
- Preparing agenda materials (photocopying, mailing, couriering, and emailing) relating to meetings and/or projects, for distribution to meeting participants and following up with Honoraria claim forms
- Conducting online research on various subjects at the request the Executive Manager
- Maintain and update information on the company website
- Attending offsite events, conferences, and seminars as required
- Providing support in the preparation and delivery of the courses, such as sending out course materials, and shipping of equipment
Skills & Qualifications:
- High school graduation supplemented by business and secretarial courses equivalent to up to one year of study with at least 2-5 years related experience
- Excellent communication, interpersonal, and organizational skills
- Knowledge of greater BC mandatory
- Superior attention to detail
- Ability to set-up and maintain electronic and paper files
- Proven ability to multitask, balance priorities, and meet deadlines
- Ability to work independently and as part of a team
- High level of computer literacy including intermediate level experience with Word, Outlook, PowerPoint, Excel, and Internet Explorer
- Basic knowledge of medical terminology an asset
- Ability and willingness to travel
